School Fee Concession Letter with Sample

Fee Concession Letter

What Is a Fee Concession Letter?

A fee concession letter is an official document that can be written either to the principal or the head of the college or university. A concession application is basically a formal letter or an application to the Principal to request a concession in the fees of your child.

A fee concession letter can be written for a fee waiver, but as a parent, you must also understand the policies of the institution and then claim for a fee waiver or a fee concession.

There are a lot of students who are unable to pay their school fees due to one reason or another. Their family income may be too low, they may be going through a financial lurch or there may be an unfortunate event in the family that leaves them in a hand-to-mouth situation. If such students are good at their studies, they can ask for a fee concession from their school’s authorities. 

Don’t worry; we are here to provide you with just that. Some rules and samples for writing a fee concession application letter will get you through this dilemma. Scroll down to find out what you need to know about writing applications for fee discounts.

Guidelines For Writing A Fees Concession Letter

  • Write the fee concession letter in a formal tone.
  • Provide the correct name, contact number, and address in the fee concession letter.
  • Mention the name of the student for whom you are writing the letter.
  • Mention the class and year.
  • Mention the annual fee of the student.
  • Provide the salary details and employment proof.
  • If you are retired or have another source of income, mention it.
  • Attach all the necessary documents like mark sheet, ID proof, etc.

Sample Format of Fee Concession Application Letter:

Fee discount applications, much like any other application, follow the same pattern. You should take care of the general method of writing an application, plus, you should address the opposite party with respect and humbleness. State your reasons for asking for a fee discount in the most elaborate way possible, but, do not delve into unnecessary details. Don’t go off-topic, as it will only scare away your principal or concerned party. 

Take a look at the samples below to get the hang of writing an application for fee concession. These samples are available for free so you can edit them for your own use as well.

Fee Concession Samples No 1:

The Principal,
Abc School,
Nashville, Tennessee.

Subject: Request for a fee Concession.

Respected Principal,

With all due respect and honour, I beg to state that I belong to a lower-middle-class family. My father’s income is very low and that is why I and my brother are doing part-time odd jobs to feed our younger siblings. My mother has recently been diagnosed with cancer. With the added expense of paying for her hospital bills and medicines, I am unable to pay my school fee any longer. Our family already doesn’t have enough resources at our disposal and with my mother being ill; I will have to drop out of school because I do not have enough money to pay the fee.

Therefore, it is my humble request from you to please give me a fee concession. I am a hardworking student who has an excellent academic record to back this kind of request. I will never forget this generosity of yours.

Thanking you,
Yours truly,

School Fee Discount Sample No 2:

The Principal,
Abc School,
Nashville, Tennessee.

Respected Sir/Madam,

Most respectfully, I am writing this to ask for a fee discount. My father’s income was already barely making the ends meet and he has caught renal problems due to which he has become bedridden. He is no longer able to work. I have started working part-time at a restaurant and I also work on-campus as a teaching assistant. I have six stomachs to feed and in the middle of all that I am finding it impossible to pay my school dues.

Kindly consider giving me a fee discount so that I can continue my studies at your prestigious institution without any interruption. I will not take your kindness for granted and will not let you down.

Yours Sincerely,
Yours truly,

Fees Concession Letter to the Principal of the School

The Principal,

DAV Public School

Hyderabad – 345678


Sub: Requesting a fee concession

Respected Sir/Madam,

I am Janet Holland, mother of Twinkle Nanda (studying in Class 7th section C of your school). I beg to state that I am not in a position to pay the fees of my daughter. Her father passed away during the second wave of covid, and we have not been financially stable since then.

I hope that you understand our concern and try to consider our situation. I do not want her studies to be interrupted in between since she has been a very bright student and has a keen interest in her studies. She has been the topper of her class since the beginning, and I assure you that she will maintain the same till she completes her education.

I request you to kindly consider giving a fee concession. Awaiting your response.

Thank you.

Yours faithfully,

Janet Holland

Mother of Twinkle Nanda

Class VII C

Application for Fee Concession in College

The Dean

JVM University

Bangalore – 765544


Subject: Request for a fee concession


I am Florence David, a student of the Commerce department of your university with registration number 9876954. I am writing this letter to enquire if there is a possibility to apply for a fee concession for my 3rd and 4th semester. Owing to the pandemic, my parents have not been receiving their full salary and it has become extremely difficult for us to manage all expenses.

I have been doing really good in all the semesters, and I promise to keep the same in further semesters as well. Considering the policies of the university, I will have to drop out of the university after this semester if I do not receive a concession.

Hoping for a positive response from your end and I shall be highly obliged if my request is considered.

Thank you.

Yours sincerely,

Florence David

Registration number- 987654

Frequently Asked Questions on Fees Concession Letter

How do you request a concession?

To get a fee concession, the candidate will have to write an application stating the reason behind the request for the concession. If the person is a ration card holder, then he or she will have to provide a copy of it along with the letter of concession.

How do you write a letter to principal for not paying fees?

Yes, being a student, you can write a fee concession letter to your Principal, but keep in mind that you mention the proper reason behind the request for concession and write the letter in a formal and humble manner.

Can there be a fee concession for one semester in college?

Yes, there can be a concession in fees for one particular semester but make sure to mention a valid reason for asking for the concession.

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